Printable planning resource

Wedding seating checklist

Event:

Review date:

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Before arranging the tables

☐ Confirm the final guest list, including the couple and children.
☐ Ask the venue for table capacities and room dimensions.
☐ Confirm exits, service aisles and accessible routes with the venue.
☐ Ask guests privately about any seating or access preferences.

Review the draft

☐ Check all guest names and distinguish similar names.
☐ Confirm nobody is unseated and no table is over capacity.
☐ Check family groups and sensitive seating arrangements.
☐ Review speaker locations, doorways and space for chairs.
☐ Match table labels with the venue and place cards.

Send the final version

☐ Export and date the agreed PDF.
☐ Remove private notes from guest-facing plans.
☐ Confirm the venue received the correct version.
☐ Nominate one contact for last-minute changes.
☐ Keep a copy of the plan link in a safe place.

Notes for the coordinator

MySeatPlanner · myseatplanner.com · Updated October 14, 2026